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To Be Voted On  at the 2013 NAGM


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Proposed Bylaw Amendment #1

SHORT DESCRIPTION OF AMENDMENT: Gives Regional Commissioners the right to vote for their Section Director nominee. Currently, only Area Directors and the Section Director vote to determine the Section Director nominee.

SUBMITTED BY: John Hadidian (Regional Commissioner, 10/W/683)

PROPOSED AMENDMENT (bold underlining for additions and strikeout for deletions):

SECTION 7.01 SECTION DIRECTOR

A Section Director shall be nominated by themselves, and the Area Directors, and the Regional Commissioners of chartered Regions within each Section and appointed by the Board for a term of three years. Each Section Director shall report to the Board and be responsible for the general welfare and administration of the Organization within such Section and be in charge of all inter-Area activities within such Section. The Section staff, through the Section Director, shall be responsive to the Board in accomplishing such administrative functions as may be requested. The Section Director shall oversee appropriate dispute resolution mechanisms within the Section. A Section Director may be suspended or removed by the Board.

EFFECTIVE DATE OF AMENDMENT: August 1, 2013

REASON FOR AMENDMENT: [The views in this section represent those of the amendment proponent(s) and should not be construed as those of AYSO.]
The amendment is offered to establish consistency in the nomination of the position of Section Director with the nomination of Area Directors, National Board of Directors, and National President. Our volunteer based organization is best served when the position of service of its leaders is established by those Executive Members affected by that service. A volunteer based organization is best served when the broadest base of Executive Members have the opportunity and take responsibility to participate in the decision of selecting leaders that will best serve the organization.

POTENTIAL IMPACTS OF AMENDMENT: OPERATIONAL, FINANCIAL, eAYSO, ETC. (e.g., documents requiring revision, training materials requiring revision, changes required to eAYSO, potential costs): [The "impact statements" below were prepared to provide information to the membership to be able to better understand the potential impacts of the proposed amendment.]

The proposed amendment to the National Bylaws, if enacted, would have the following impacts:

  1. May require revisions to training materials or literature to the extent the Section Director nomination process is discussed, but this should be able to occur during the regular update process.

     
  2. Sections may need to develop or revise their current voting process for the Section Director nomination to enable Regional Commissioners to vote in addition to Area Directors and the Section Director.

     
  3. Except as noted above, no other financial, operational, or other impacts have been identified.





Proposed Bylaw Amendment #2

SHORT DESCRIPTION OF AMENDMENT: Revises the proxy provisions so that any one person is limited to voting no more than three "discretionary proxies" at the NAGM. Currently a person may vote an unlimited number of "discretionary proxies."

SUBMITTED BY: John Hadidian (Regional Commissioner, 10/W/683)

PROPOSED AMENDMENT (bold underlining for additions and strikeout for deletions):

SECTION 3.14 PROXIES

Every executive member entitled to vote at a meeting of executive members or to express consent or dissent without a meeting may authorize another person or persons to act for her/him by written proxy. Person or persons acting by written proxy are limited to acting on behalf of no more than three executive members. Every proxy must be signed by the executive member. No proxy shall be valid after the expiration of three months from the date thereof. Every proxy shall be revocable at the pleasure of the executive member executing it. The proxy, in order to be valid, must be delivered to, and accepted by, the National Secretary prior to the opening of the meeting.

EFFECTIVE DATE OF AMENDMENT: August 1, 2013

REASON FOR AMENDMENT: [The views in this section represent those of the amendment proponent(s) and should not be construed as those of AYSO.]
The amendment is offered to increase the number of Executive Members directly participating at the NAGM and to increase the diversity of experience, perspective, and contribution in selecting candidates and affecting decisions of self-governance at the NAGM.

Current proxy rules allow for a disproportionate number of votes per individual. For example, a review of 2012 NAGM Proxy documents showed: 7 proxy holders cast more than 12% (1 out of 8) of the total vote; and the top 25 proxy holders cast almost 30% of the total vote.

This amendment encourages each Executive Member to fulfill their responsibility and exercise their privilege by attending the NAGM to vote directly in person or to vote directly by using a "pre-cast proxy/absentee ballot."

By voting in favor of this amendment we will preserve the ability of an Executive Member to assign their right to vote to another person, while promoting distribution of those voting rights to a more diverse group of individuals.

POTENTIAL IMPACTS OF AMENDMENT: OPERATIONAL, FINANCIAL, eAYSO, ETC. (e.g., documents requiring revision, training materials requiring revision, changes required to eAYSO, potential costs): [The "impact statements" below were prepared to provide information to the membership to be able to better understand the potential impacts of the proposed amendment.]

The proposed amendment to the National Bylaws, if enacted, would have the following impacts:
  1. This amendment will not have any impact on executive members who attend the NAGM to vote in person or those who submit a proxy as "pre-cast proxy/Absentee ballot" described in the "NAGM Proxy & Voting Information" section of this booklet. The amendment only relates to "discretionary proxies" where an executive member authorizes the holder of the proxy to use their discretion to vote and act on behalf of the executive member. It would limit to three the number of "discretionary proxies" that one person could hold. Currently, there is no limit on the number of "discretionary proxies" that a person can hold.

     
  2. Procedures will need to be developed to determine what will happen if an individual is assigned as the proxy holder of a "discretionary proxy" for more than three executive members at the NAGM in 2014. For example, the proxy form could be designed to contain a list of alternate individuals to act as the proxy holder if the person originally appointed already holds three proxies or the person originally appointed as the proxy holder could assign another person as the proxy holder (which is permitted under the current proxy form). There is sufficient time to develop a process, but registration of proxies may take more time at the NAGM in the future.

     
  3. Except as noted above, no other financial, operational, or other impacts have been identified.





Proposed Rules & Regulations Amendment #1

SHORT DESCRIPTION OF AMENDMENT: Allows unlimited (free) substitution for U-14, U-16 and U-19 games if both coaches are age-appropriate trained and if monitored to ensure everybody plays at least half of the game.

SUBMITTED BY: David Witter (Area Director, 8/G)

PROPOSED AMENDMENT (bold underlining for additions and strikeout for deletions):

[Add Article I.C.3. and I.C.4.b. and make other related changes to Article I.C.]

I. GAME CONDUCT

    C. PLAYING TIME AND SUBSTITUTION

      1. Except as noted in Article I.C.34 all eligible team members in attendance at AYSO games must play at least half of the game, excluding overtime. Such participation is controlled as follows:

        a. Approximately midway through each half the referee shall permit substitution. This normally occurs during a regular stoppage in play, and the game is resumed with the appropriate restart (i.e. throw-in, goal kick, corner kick, kick-off, free kick, penalty kick or dropped ball). On occasion the referee may need to stop play for substitution while the ball is in play, in which case the game is resumed with a dropped ball.

        b. Substitutions may also be made at half-time and at the start of any overtime periods.

        c. When the referee signals for substitution, the coaches should have all substitutes entering the game immediately report to the referee or the designated assistant referees, who shall note on the lineup cards those team members substituting.

        d. During such stoppages, the coach of each team may substitute as many team members, or none, including previously substituted team members, as long as all eligible team members meet the minimum playing requirements.

        e. The referee shall allow for any time lost due to substitution or other cause by stopping his/her watch or adding playing time. (See Article I.B.3. regarding reducing the length of halves to permit proper substitution.)


      2. Substitution for injury:

        a. If a player is injured, the coach may provide a substitute for the player, in which case the injured player may not return until the beginning of the next "quarter". Only the player who is injured is credited with a "quarter" played regardless of the actual time played.

        b. The coach may choose to not substitute and "play short" thereby allowing the injured player to return during the "quarter" in which he or she was injured.

        c. The player must receive a signal from the referee in order to return to the game.


      3. Unlimited substitution is permitted for U-14, U-16 and U-19 teams as provided below.
        a. Subject to the requirements in Article I.C.4.b., unlimited substitution can be made with the consent of the referee at the following times.
        • prior to a throw-in or corner kick by the team that has possession;
        • after a player's injury by the injured player's team – when referee stops play;
        • prior to a goal kick by either team; and
        • prior to a kick off by either team.
        If the opposing team substitutes, both teams may substitute.

        b. Unlimited substitution shall only be permitted if:
          1. coaches for both teams are trained consistent with the National Coaching Program standards for the age/skill level of the team he/she is coaching; and

          2. substitution is monitored in a manner that will ensure that, except as noted in Article I.C.4., all eligible team members in attendance plays at least half of the game, excluding overtime.

        c. Article I.C.1.a. and Article I.C.2. shall not apply to games using unlimited substitution.


      3 4 .Late arriving team members shall be substituted as provided below.follows:

        a. Except in games using unlimited substitution under Article I.C.3.:

          1. If if the team member arrives during the first "quarter", the team member must play a minimum of two of the remaining three "quarters";. and

          b.2. If if the team member arrives during the second or third "quarter," the team member must play a minimum of one "quarter."


        b. In the case of games using unlimited substitution under Article I.C.3., the term "quarter" as used below shall equal 25% of the total time allotted to the game and:

          (1) if the team member arrives during the first "quarter," the team member must play a minimum of 50% of the total time allotted to the game; and

          (2) if the team member arrives during the second or third "quarter," the team member must play a minimum of 25% of the total time allotted to the game.


      4 5. Signed lineup cards must be completed by the referee and forwarded to the Regional Commissioner or his/her designee.


EFFECTIVE DATE OF AMENDMENT: August 1, 2014

REASON FOR AMENDMENT: [The views in this section represent those of the amendment proponent(s) and should not be construed as those of AYSO.]
The Intent of this rule change is to provide more substitution for U-14, U-16, and U- 19 teams. This rule change would make player substitution similar to other soccer and school programs. The change would help develop teams for tournament play in and outside of AYSO tournaments.

This change would allow the coach more time to evaluate players for injuries and hydration during play. It would give coaches more opportunity for observation and evaluation of players on and off the field of play during games. The change would improve the flow of the game.

The rule change would assist the coach in improving the player's skills, knowledge of the game, and changing systems of play with players while they are out of the game. This change would assist the coach at games to, build player confidence, listen to the players, and develop a proper player attitude towards team's mates, the opposing team and officials', and the game of soccer.

The rule change would provide upper division coaches an incentive to take the Intermediate and Advanced Coaching Courses.

This rule is not intended to change or modify the U-16/U19 Program.

POTENTIAL IMPACTS OF AMENDMENT: OPERATIONAL, FINANCIAL, eAYSO, ETC. (e.g., documents requiring revision, training materials requiring revision, changes required to eAYSO, potential costs): [The "impact statements" below were prepared to provide information to the membership to be able to better understand the potential impacts of the proposed amendment.]

The proposed amendment to the National Bylaws, if enacted, would have the following impacts:
  1. Coaching and referee manuals would need added information regarding free substitution. Coach and referee updates would also be needed for existing certified coaches and referees. In addition, curriculum regarding free substitution would need to be added to coach and referee training.

     
  2. The effective date of the amendment allows adequate time for development of any coach, referee or other training and materials referred to in paragraph 1 above that may be needed with respect to unlimited monitored substitutions.

     
  3. Regions, Areas, Sections and/or tournaments utilizing unlimited substitution, would need to develop processes to ensure that eligible team members have the minimum required playing time.

     
  4. Unlimited Monitored Substitution* is currently permitted under the Special U-16/U-19 Program. This amendment would: (a) expand unlimited substitution to the U-14 division; (b) allow more flexibility for determining how to ensure that eligible team members play at least the minimum required time; (c) require the coaches of the teams be AYSO trained at the age-appropriate level of the team; and (d) specify when substitutions may occur.

     
  5. Unlimited Monitored Substitution* under the Special U-16/U-19 Program would remain available to U-16/U-19 games that are not eligible for free substitution under the amendment because one or both of the coaches are not age-appropriated trained.

     
  6. Except as noted above, no other financial, operational, or other impacts have been identified.


* * * * *
* Unlimited Monitored Substitution under the Special U-16/U-19 Program provides:
"Free substitution will be permitted in the U-16/U-19 Program, but only if it is handled in a manner which will ensure that every participant plays at least one half of every game by requiring a separate time monitor, independent of either team or coach, who checks each player in or out of the game."





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